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OneNote is your digital notebook for capturing and organizing everything across your devices. Jot down your ideas, keep track of classroom and meeting notes, clip from the web, or make a to-do list, as well as draw and sketch your ideas. When you first install and run OneNote, a notebook is created for you. You can create new notebooks any time—and you can have as many notebooks as you want. Click File New to display the New Notebook options. Choose where you want the new notebook to be created (for example, OneDrive or Computer).

• You can share a OneNote file to invite people to join your project and work collaboratively or read the file in view-only mode.
• The latest version of OneNote for Windows only allows for collaborative sharing of entire notebooks, while the Mac version allows you to share single pages in static forms like a PDF or email.
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Microsoft's OneNote program is one of the best digital note taking platforms around. Not only can you take personal notes, but organize links, make to-do lists, create charts, store audio files, capture screengrabs, and more.

One of the greatest features of OneNote is that it lets you share all you've amassed in your digital notebook with others. The program offers a way for you to add friends, family, and coworkers to your party planning or presentation notes. With OneNote, you'll never have to juggle converting your work across platforms for others. Now they and you can find it all in one place.

Here's how to share a OneNote notebook on both a Windows PC and Apple Mac.

Check out the products mentioned in this article:

Apple Macbook Pro (From $1,299.00 at Apple)

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Acer Chromebook 15 (From $179.99 at Walmart)

Microsoft Office (From $149.99 at Best Buy)

How to share a OneNote notebook on PC

1. Open the notebook you want to share, then click 'Share' at the top right corner.

2. Select 'This notebook' from the dropdown menu, then enter the appropriate email address under 'Email invitation.'

3. Set 'Can edit' or 'Can view' permissions as you prefer.

4. Click 'Share.'

How to share a OneNote notebook on Mac

1. Open the OneNote notebook you want to share.

2. Click 'File.'

3. Hover on 'Share' in the dropdown.

4. Choose whether you want to invite people to join the notebook, copy a view-only link to share, or send the current page as in a static form as an email or PDF.

5. Enter the contact names.

6. Select 'Share.'

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This article will let you know how to export your OneNote Notebook and Classroom Notebooks so that you are able to transfer them to another user. The current transferring method for OneNote Notebook and OneNote Classroom Notebooks will only export in the Windows operating system using the OneNote 2016 application. The person who the Notebook is transferred to can use Mac or PC to receive the file.

Note: You must use the OneNote 2016 application. The OneNote tablet application does not have the same features.

Exporting Your Notebook

1. Open the Notebook you wish to export and transfer to a new user in your OneNote 2016 Application.
   • If your OneNote is saved locally on the computer open it as you usually do.
   • If the OneNote is saved only online click Open in OneNote (Figure 1)
   • If it doesn’t already say Open in OneNote 2016 and asks you to choose an application, choose OneNote 2016.

Figure 1:

Note: If OneNote 2016 is not downloaded on your PC please look at Installing Microsoft Office from Office 365

2. Once in the OneNote 2016 application click File (Figure 2)

Figure 2:

3. Click Export (Figure 3)

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Figure 3:

4. Under Export Current: click Notebook
5. Under Select Format: click OneNote 2010-2015 Section (*.one)
6. Click Export (See Figure 4 for all three steps)

Figure 4:

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7. Choose a local location to save the Notebook, then change the file name to whatever you would like.
8. Click Save See (Figure 5)

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Figure 5:

Your Notebook has now been exported and is ready for transfer to another user via email. Once confirmed that the user is able to open the Notebook, you may delete it.

Importing a Notebook Transferred to You

1. Download and save the file locally to your computer
2. Drag the file into your OneDrive using your OneDrive folder on your computer or in the Web Browser
3. Open the file in the Web version of OneNote by double clicking the file in your OneDrive
4. If you wish to use the OneNote Application from the Web Browser click Open in OneNote

For more information on moving files into your OneDrive look at Uploading Files to OneDrive

Need Technical Assistance?

Please contact the Technology Support Center at (309) 438-4357 or by email at SupportCenter@ilstu.edu

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